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University Assessment Cycle

Prior to Fall 2010, the university ran on an annual assessment cycle whereby data was analyzed and reported based on information collected for a maximum of three semesters (summer, fall, and spring). Currently, assessment reporting is based on a two year cycle that includes data collected from a maximum of six semesters. This change in cycles allows our community to make significant improvements based on more data and to be able to measure the effects of such improvements over a longer period of time.

While complete reports are collected only once every two years, it is expected that data collection will occur throughout the two years. An interim report, however, is submitted after a year, to provide a status update about the assessment process.

Deadlines for these reports depend on which assessment cycle has been assigned to each college, school, and unit. There are two cycles for the university: Cycle A and Cycle B. To find out which cycle your unit is on and more information on, see the documents below:

View Two-Year Assessment Cycle Deadlines

View Assessment Cycle by Units and Liaisons

Assessment Cycle Breakdown

Assessment Planning

  • Define outcomes
  • Outline methods of assessing outcomes

Year 1

  • Review assessment plan
  • Collect data
  • Interim report due

Year 2

  • Collect data
  • Review/analyze results
  • Develop improvement strategies
  • Full report due

Year 3

  • Implement improvement strategies
  • Review/revise previous assessment plan
  • Collect data
  • Report data
  • Interim report due

Interim Reporting

Since collecting annual data is a necessary part of the assessment process, interim reports were designed as a means of recording the assessment results in the midpoint of the two year assessment cycle. Thus, interim reports will only include results and not use of results or Improvement Summaries. The purpose of establishing the interim reports was to facilitate the process of collecting data by using the end of each academic year as a guide to minimize the accumulated workload at the end of two years.

An interim report just contains the outcomes, methods and results. It does not speak as to how those results will be used or how you plan on adjusting your methods or outcomes to better achieve your outcomes. The interim report may report on use of results to implement immediate changes or to keep an ongoing record of the strategizing process.

Furthermore, once the final report is due, reporting improvement strategies may be easier if notes about preliminary strategies are noted. In the final reports, strategies reported in the interim report can be refined and aligned to new assessment results or to current developments in the program or unit. However, reporting use of results is not a requirement for the interim reports.